Digital (Social) Workplace

Digital Workplace & Social Intranet

The digital workplace can be understood as a tool to increase the productivity of your employees. The technology this solution is based on must be flexible and must be able to constantly adapt the changing demands of the users. Read more to find out why the digital workplace is important for your organisation.

Contact PRODYNA

Conception

With a detailed analysis of all your requirements and a corresponding selection of workplace components, PRODYNA can help you to create a custom-made solution that reflects your organization and matches your personal needs. The goal is to improve user satisfactions and increase the productivity of your employees.

Sustainability

Building a digital workplace solution is a middle term strategy. Choosing proven products and methods, compliant with established standards will help you continually extend and iteratively improve your DWP solution.

Integration

One of the central requirements for DWP solutions is the integration with existing systems. PRODYNA's strategic partnerships and extensive experience in this sector can help you to master this challenge.

Optimization

Competitiveness in times of rapid change requires flexibility and constant revision of existing structures. This is especially true for the digital workplace. PRODYNA can help you identify redundant and inefficient practices or procedures and assist in the continual improvement of your digital workplace solution.

Networking

How many colleagues from other locations do your co-workers know? Improved networking brings your locations closer together.

Sharing

Are you still distributing project documents and knowledge in emails or shared network drives? Leave the chaos behind by introducing virtual project collaboration rooms.

Talents

Are your projects staffed with the right people at the right location with the right skill set? Create opportunities for your colleagues to learn more about one another.

Communication

Are your colleagues already creating the future of your company? Does your management listen to ideas from your employees? Create communication and innovation at eye level.

Navigation

Provide information

Employees and their tasks don’t exist in complete isolation. The organization and the broader external market are continually producing events containing a potential impact for the individual. The creation of situational awareness can be a major factor in improving productivity by providing the initial stimulus to initiate a new task, or by providing task relevant information before the task is completed, allowing an early reaction and possible alternative outcome. The key is providing relevant information in the right place at the right time. Modern platforms offer options such as activity streams, live feeds and status information that can assist in these endeavours.

Search for information

Employees performing a task are often faced with the problem of not being able to find the relevant information in a timely manner, often resulting in decisions being made on the basis of incomplete and inadequate information. Digital workplace solutions can be used to great effect to aggregate information from multiple sources, provided the platform has the flexibility to integrate an enterprise search engine and support federated search mechanisms over multiple systems. Highly-integrated solutions have a distinct advantage in this regard.

Provide assistance

If an employee can’t find particular information, then finding someone who could help is the next most effective step. Acceptance of the fact that an ideal situation in which everyone proactively documents their knowledge never exists, highlights the need for finding people and their skills. User profiles are the classic tool used to facilitate people discovery. Useful user profiles should contain information concerning the activities of the user or groups memberships. More advanced solutions offer the possibility to use concepts such as personal blogging, self-tagging with metadata, and personal descriptions of skills, projects, and interests.

Work as a team

Whether it involves a single task or an entire project, there are many challenges that are better solved by a group of people than a single employee. Beyond the seamless integration of tools such as chat and video conferencing for the transient exchange of information, digital workplace solutions can be pivotal in allowing geographically-distributed employees to work together over longer time periods. Documents, Tasks, Wikis or calendars are only some of the tools that can be provided through virtual project rooms. The full support of mobile devices is essential in today's world.

Our services

Consulting

Complete, unique, traceable, and testable requirements are key for every development project. Our certified experts consult and support your requirements engineering phase. They moderate methodical workshops, conduct interviews, accompany future users in their daily business, and create sustainable requirements structures and documentation.

How much social media can your company bear? Our experts advice with regards to possible social media functions that fit your needs. We suggest new communication structures and tools and support decision making. Also your company spirit and information security plays a role. We create campaigns to reduce barriers and prepare communications with your work council or staff association.

Design & Prototyping

You can depend on our creativity. We create the design for your social intranet, based on your specifications. You already have a design agency you trust? No problem! We have worked together with many different design agencies in various projects and implemented our customer’s design of choice.

Rapid prototyping makes it possible to experience software before it is being built. It can significantly reduce risks in introducing a Social Intranet. Our user experience experts create click-dummies and wireframes to discuss concepts with your target audience. Thus, even before a single line of code is written, the usability and acceptance of your Social Intranet can be proven and improved.

Architecture & Implementation

Together with your architects, we plan and design the architecture of your social intranet. We define and document structures, abstraction layers, and interfaces. If needed, we can integrate the new system into your IT landscape and advise on necessary changes in your enterprise architecture. PRODYNA helps you to see the big picture.

We also take over responsibility for implementing your Social Intranet. PRODYNA can also implement only dedicated parts or coach your team in becoming acquainted with the latest technologies. You would like to prevent vendor lock-in? In many projects we have proven to work hand in hand with different service providers.

Management & Support

Software projects in particular need a consistent, goal-oriented, and pragmatic project management. PRODYNA will ensure that your project is a success, meeting its goals, budget, time line, and quality requirements. Team set-up is tailored to your individual needs. Rely on PRODYNA's PMI-certified project managers with extensive experience in social intranet projects.

A one-stop shop. After going live, every software solution needs continuous maintenance and support. This includes multi-level support as well as further development and software updates. If requested, PRODYNA delivers support, maintenance, and hosting with reliable providers and data centers in Germany and Europe.