AI-Powered Tender Generation
Data & AI
Motivation
Organizations involved in managing numerous tenders, whether creating their own to attract suppliers or responding to tenders as a supplier, encounter various challenges with manual processes. These challenges include time-consuming document preparation, increased error rates, and inefficient resource allocation. Consequently, these issues can result in missed opportunities and significant financial and compliance risks. Automation through AI-assisted document generation is an effective method for improving quality and expediting these processes.
What we bring
20 years of experience with software and data architectures for many of the world’s largest enterprises has generated the expertise needed for PRODYNA to help you design and develop applications in the public cloud. With this offering we will assist you with:
- Analyzing current tender processes for optimization
- Implementing AI-powered automation quickly
- Improving data quality and optimizing processes
- Offering a risk-minimized pricing model with clear ROI
- Empowering bid teams to manage more tenders accurately
- Reducing submission timelines and increasing win rates
- Relieving technical teams with automated workflows
What you need
Depending on the size and complexity of the tenders your company typically handles, document generation is best accomplished in phases.
Initially, focusing on generating the document structure and standardized text passages would be an appropriate objective. Subsequent phases can progressively generate additional components of the document set until optimal results are achieved. The scope of the initial phase will be clarified prior to the project. This phased approach is recommended due to the continuous introduction of new generative AI models with increasingly advanced capabilities.
What you get
PRODYNA will guide you and your employees through the solution creation process in the following phases:
Assess
(generally 2-10 days)
We start by assessing your current processes and AI readiness through a comprehensive evaluation of your existing tender procedures. Our experts conduct an in-depth analysis of your workflows and data infrastructure, which includes interviewing relevant stakeholders and reviewing the input and output documents used in similar tenders. Given that the resulting solution will be cloud-based, it is essential to understand your organization's cloud readiness status and cloud infrastructure strategy.
Design
(generally 1-3 days)
PRODYNA will develop a tailored AI design blueprint and data integration strategy to meet your specific requirements and organizational structure.
Implement and test
(generally 3-4 weeks)
PRODYNA will iteratively develop and test the generative solution within your preferred cloud environment. To thoroughly evaluate the quality and completeness of the generated documents, collaborative input and feedback from individuals typically involved in the tender process will be required.
Review and plan
(generally 1 day)
A workshop will be held to review the performance of the generative AI solution and its resulting business value. Additionally, a roadmap outlining the next steps towards achieving complete document generation will be presented and discussed.
Quick facts
- Duration: 4-6 weeks.
- Produces a productive application.
- Clarifies the roadmap for complete document generation.
Benefits
- Enhance cost-efficiency and create opportunities by automating your tender processes.
- Boost agility and improve responsiveness to market demands.
- Elevate the quality of your tender documents.
- Reduce the manual workload of your experts.
- Minimize the risk of inappropriate responses intender processing.
- Early data driven go / no go decision process for tender requests.
Contact us
for more information.
David Wainwright
